Contact Menu

Referral Process

Job share

Where to find it: Menu Bar - Jobs - Share

The job you would like to share contains the button "Share". Click on this button and a drop-down menu will open up.

Read more to learn how the different sharing options work.




Share jobs on your Facebook company page

Sharing a job on your Facebook company page is similar to the job share on your private Facebook timeline.

Choose the job you would like to share, click the "Share" button and next "Facebook". A new Facebook window will pop up.

If you are already logged in to your Facebook company account within the same browser, you will be forwarded immediately to the share view.

If you are not logged in to your Facebook company account, you will be asked to enter your login data.

Next, you can customize the job share by 

  • choosing where you would like to share the job (on a page you manage), 
  • selecting your Facebook company page where you would like to share the job (in the case you manage more than one), and
  • entering a message.

To finalize the process, click the button "Post to Facebook". 




Two-step-application process

With our new and more simplified referral form (now a two-step-process), we've made some changes to distinguish between a referral and an application.



Referrals (1st step)

Candidates that have either clicked on a shared job, or who have been directly referred by you using the "Refer" button and have clicked on the button "See Job and Apply" within the email, will be forwarded to the first step of the new process:


Firstly, the candidates only need to fill in their:

  • first name
  • last name and
  • email address

and they must accept the Terms of Use and acknowledge the Privacy Policy of your company.

As soon as they click on the button "Start to apply" this will be counted as a "Referral" in your statistics.



At this stage, the referral will be displayed under "My Referrals" and "Pending" in your Firstbird user account.

The candidates are not done yet.


Applications (2nd step)

Secondly, the candidates can provide some extra information such as:

  • a profile picture
  • social profile link
  • phone number and
  • application documents (.pdf, .doc, .docx, .txt, .xls und .xlsx).



By clicking on the button "Finish" the application process has been completed. Your candidates have now finished the two-step-process and this will be counted as an "Application" in your statistics.


The applications are now visible under "My Referrals" and "In Progress" in your Firstbird user account. You should know the responsible recruiter will now see all the applicant's information as well and can start the internal recruiting process.


Application is not completed

The candidate's state will remain under "Referral" and in your Firstbird user account under "My Referrals" and "In Progress" in case they haven't finished the second step for some reason (bad internet connection, closed the browser window accidentally, user forgets to proceed, etc.) 

Are you worried the candidate won't finish the second step? You have nothing to worry about! We will remind your candidates via email (after 15 minutes and then again after 24 hours) to complete the application process. As soon as they've done so they will be counted as an "Application" in your statistics.

In the unlikely event that the candidate won't complete the second step or they decline the referral, the data will be deleted within 30 days.


Making a direct referral

Your Talent Scouts are still able to make direct referrals.

For a detailed description of the process, you can read more here.

Recruiters can only see applicants who have accepted the processing of their data. You can see new applicants under

  • "Accepted Referrals" (1st step finished= Referral) or under
  • "In Progress" (2nd step accomplished).

Due to data security reasons it's very important that the Talent Scouts have permission from candidates to disclose their data. The Talent Scouts must confirm this during the referral process.

If you need further details from data security point of view, don't hesitate to contact us via We are happy to provide further details.


"Refer" button is not visible

If the "Refer" button does not appear in your Firstbird account, it has been disabled by the administrator.

If you have any questions, please get in touch with the responsible Firstbird contact person at your company.